SUMMARY

Oversee and manage all office procedures and provide administrative support. Duties include general clerical, receptionist and project based work. Project a professional company image through in-person and phone interaction.

PRIMARY RESPONSIBILITIES

• Maintain confidentiality in all aspects of client, staff and company information.
• Oversee all aspects of general office coordination
• Answer telephones and transfer to appropriate staff member.
• Handle general information and sales calls.
• Meet and greet clients and visitors.
• Create and modify documents using Microsoft Office or comparable software.
• Perform general clerical duties to include but not limited to: filing, mailing, and copying.
• Maintain filing system.
• Sign for packages.
• Coordinate and maintain records for staff, office space, phones, company credit cards and office keys.
• Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping.
• Setup and coordinate meetings and conferences.
• Setup accommodation and entertainment arrangements for company visitors.
• Attend Board, committee meetings or other meetings as requested in order to record minutes.
• Make travel arrangements for staff, board and volunteers.
• Maintain and distribute staff weekly schedules.
• Collect and maintain equipment inventory, and software licenses.
• Support staff in assigned project based work.
• Research, price, and purchase office furniture and supplies.
• Arrange for the repair and maintenance of office equipment.
• Provide general office orientation for new employees.
• Other duties as assigned.

KNOWLEDGE AND SKILL REQUIREMENTS

• Basic reading, writing, and arithmetic skills required.
• Professional verbal and written communication skills
• Ability to type 50 WPM.
• Knowledge of the basic principles and practices of bookkeeping.
• Ability to work well either alone or as part of a team.
• Ability to follow oral and written instructions.
• Ability to operate standard office equipment.

BENEFITS OF WORKING FOR E-MOXIE

• Work in a fun, laid back atmosphere
• Free lunch Fridays (including beer)
• Full health, dental, and vision benefits
• Supplemental health benefits available
• Matched retirement contributions

TO APPLY EMAIL THE FOLLOWING:

• PDF resumé
• Short paragraph as to why should we select you

to jobs@e-moxie.com with the subject line “Administrative Assistant Position” Please no phone calls, no work from home, no outsource companies, no telecommuters. This is an IN OFFICE POSITION ONLY.

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